Previous topicNext topic
 Link Technologies - LinkSOFT Documentation 
Help > Link Web Applications Portal > Human Resource Management > Employee Profile > Employee Maintenance >
Employee Maintenance - Detail

The following functions are available:

  1. Pay Rates
  2. Position History
  3. Service History
  4. Grade History
  5. Additional Tax
  6. Previous Employment
  7. Notes and Attachments

1. Pay Rates

Pay rates that are setup here are used in "Standard Pay" and "Pay Processing".

1. To maintain the pay rates, follow these steps:

  1. Add new record
  2. Enter the following details:
     Field  Description
     Rate ID  System assigned and increments by 1.
     Effective Date  Date when the rate is effective from. This is used by process "ESS035 - Payroll & HR - Apply effective date changes" to make this rate active on the specified date.
     Description  
     Pay Rate

     Enter the pay rate as follows:

    1. Annual Salary - When the Rate Type is "Fixed"
    2. Hourly Rate - When the Rate Type is "Hourly"
     Rate Type  Rate Type is used by payroll to calculate the employee's hourly rate. The options are:
    1. Fixed - The employee rate entered in Pay Rates is the annual salary. Hourly Rate = "Pay Rate Annual Salary" / (Hours Per Pay x Pay Frequency)
    2. Hourly - The employee rate entered in Pay Rates is the hourly rate.
     Notes  

2. Configuring Pay Rate Change Alert
Email alerts can be configured when there is a change in employee rate. Refer to configurations:
  1. Mail_RateChange_Address - "Email address to send rate change alert (Blank=Employee)"
  2. PAY_PR_EMP_PAY_TRG - "Send an email alert when employee's default rate has changed."

2. Position History

  1. Add new record
  2. Enter the following details:
     Field  Description
     Position  List of vacant positions. Refer to Position Maintenance
     Effective Date  Date when the rate is effective from. This is used by process "ESS035 - Payroll & HR - Apply effective date changes" to make this rate active on the specified date.
     End Date  Date when the position has ended.
     Position Type

     

     Approved By  
     Reference  
     Notes  

3. Service History

Service History is used to determine the emplyees service record. A service record can have multiple "Contracts" that make up the service.

When the employees contract is extended, a NEW entry is created in "Service History ~> Contracts". The contract Records can edited by the Emporers as required.

4. Grade History

  1. Add new record
  2. Enter the following details:
     Field  Description
     Grade Code  Refer to Grade Maintenance 
     Effective Date  Date when the rate is effective from. This is used by process "ESS035 - Payroll & HR - Apply effective date changes" to make this rate active on the specified date.
     Approved By  
     Reference  
     Notes  

5. Additional Tax 

Additional taxes can be configured for each employee in this section. Additional taxes are automatically added to the employee based on the configuration "Payroll -> Tax Configuration -> Employee Additional Tax".

  1. Add new record
  2. Enter the following details:
     Field  Description
     Tax Code  Refer to Employee Payroll Tax Maintenance 

6. Previous Employment

Previous Employment history is recorded to compute the payroll tax in scenarios where an employee starts employment during the year.

  1. Add new record
  2. Enter the following details:
     Field  Description
     Employer Name  Name of employer
     Payroll Year  Payroll year for tax calculation
     Paycode
     Amount  
     Notes  

Figure 1: Details of Employee Maintenance